Privacy Policy

Last Updated: January 22, 2025

This Privacy Policy describes how Electricity Maps ApS (a private limited company, with head office located at Njalsgade 76, København S 2300, Denmark, registered in the Danish Business Authority Register - hereinafter "We" or "Electricity Maps") processes and protects personal information that may directly or indirectly identify you (hereinafter "Personal Data" or "Data").

Electricity Maps places great importance on the protection and respect of privacy and undertakes to comply with the provisions of EU Regulation 2016/79 (hereinafter the "GDPR" or the "Applicable Regulations").

1. Information We Collect and Process

1.1 Data Collected When Browsing Our Website

Categories of Data:

• IP addresses
• Browser type
• Referring/exit pages
• Files accessed on our Website
• Operating system
• System date and time

Purpose and Legal Basis:

• Handle your requests on our Website
• Fight against fraud
• Improve our Website and produce usage statistics
• Legal basis: Our legitimate interest or your consent where required by Applicable Regulations

Retention Period:

• Connection logs are retained between 90 days and 2 years depending on the service

1.2 Data Collected Through Direct Interaction

Categories of Data:

• Name
• Email
• Phone number
• Payment Information
• Company or organization information
• CV (if applicable)

Sources of Collection:

• Contact forms
• Registration forms
• Newsletter signups
• Information requests
• Job applications

Purpose and Legal Basis:

• Create and manage user accounts
• Process payments
• Provide support
• Send newsletters and marketing communications
• Review job applications
• Legal basis: Our legitimate interest, contractual necessity, or your consent where required

Retention Period:

• Job applications: 1 year following application processing
• General contact requests: Up to 2 years after submission
• Account data: Up to 90 days after account is deleted

1.3 Client and Prospect Data

Categories of Data:

• Identification data (name, job title, company)
• Contact data (address, email, phone, login details)
• Bank details where necessary

Purpose and Legal Basis:

• Manage client relationships
• Process payments
• Provide support
• Send marketing communications
• Manage disputes
• Legal basis: Contractual relationship, legitimate interest, or consent

Retention Period:

• Three (3) years after the end of the contractual relationship or last contact

2. How We Share Your Information

We share your information with:

• Strictly authorized personnel within Electricity Maps
• Technical service providers
• Analytics providers
• Advertising providers
• Legal counsel when necessary

3. International Transfers

We may transfer your Data outside of the EU, subject to appropriate safeguards in accordance with Article 46 of the GDPR.

4. Security Measures

We implement appropriate technical and organizational security measures, including:

• Strict administrator access control
• Minimization of Internet exposed services
• Firewall rules
• Annual infrastructure audits
• Incident record keeping
• Data backup in separate locations
• Systematic automated testing

5. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request erasure of your data
• Object to processing
• Withdraw consent

To exercise these rights, contact us at hello@electricitymaps.com.

You have the right to submit complaints to the Danish Data Protection Authority (Datatilsynet) at https://www.datatilsynet.dk/.

6. Cookies and Tracking

Our website uses both first-party and third-party cookies for several purposes:

First-party cookies are mostly necessary for the website to function properly and do not collect     any of your personally identifiable data

Third-party cookies are used for:

• Understanding website performance
• Analyzing how you interact with our website
• Maintaining service security
• Providing relevant advertisements
• Improving user experience
• Speeding up your future interactions with our website

For more information about cookies, please refer to our Cookie Policy.

7. Updates to Privacy Policy

We may modify this Privacy Policy at any time. The revised Policy will be effective 180 days from when the revised Policy is posted. We recommend periodically reviewing this page.

8. Contact Information

Electricity Maps ApS
Njalsgade 76 København S 2300 Denmark Email: hello@electricitymaps.comFor privacy-related queries or to exercise your rights, please email hello@electricitymaps.com.